How to Print an Email from Outlook

If you need a physical copy of an important email, you can print an email from Outlook using the steps in this guide.

Printing an email message offers several benefits. It allows you to easily share your email messages offline, whether it's to share in a meeting or to save as a physical backup.

If you ever require a physical copy of an email, you can easily print it from Outlook. However, the process varies depending on the platform you’re using, such as the web version, desktop app, or mobile version.

We’ll show you how to print an Outlook email using any of the methods we’ve listed below.

The steps to print from Outlook on the traditional desktop app (using Microsoft 365) haven't changed much over the years. If you haven't printed an Outlook email in a while, however, you may need a reminder on where to find the printing options and how to proceed.

To print an email from the Outlook desktop app:

Wait while your email prints to your chosen printer and includes other print options you selected.

If you only have access to the web version of Outlook, no worries. The web app allows you to print emails from it.

To print from the Outlook web app:

After following the steps, your email will print out to your selected printer with your selected options.

With a printer connected to your phone or tablet, you can print emails from Outlook without a computer.

To print email from the Outlook mobile app:

It's also important to note that with all three of the above steps, you can print to PDF, which is helpful if you need a more straightforward method to manage emails as files. For example, printing to PDF is a better option than forwarding and emailing the emails to yourself and others. Plus, if you need a physical copy later, you can print a PDF virtually anywhere a printer is available.

Whether you need a physical copy of an email or want to save it for later, Outlook provides an easy way to print emails from a desktop, a browser, or a mobile device.

Of course, Outlook provides other helpful ways to manage your email. For example, if you manage people abroad, you can change the time zone in Outlook. Or if your email can't reach the relevant server, you can fix Outlook not connecting to the server.

If you’re having problems finding your important messages, learn how to fix Outlook search not working. And if you are on a Mac, you might want to learn to use the Outlook Focused Inbox feature on macOS.

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